JANUARY 7, 2017
If you need to get a New York apostille or foreign embassy legalization for your company's bylaws, we will be happy to assist you! Follow these steps to prepare this document for authentication:
Step 1: Make a copy of the bylaws.
Step 2: Prepare an affidavit signed by a corporate officer (president, vice-president, secretary of the company, etc), and his/her signature has to be notarized. Free sample affidavit follows.
Step 3: Make sure the notary follows the New York State notary requirements...
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Notarized affidavit for corporate bylaws (free download):
The original document is usually kept in the corporate book in the main office of the corporation. If you need to present a copy of your corporate bylaws in a foreign country for openign a representative office, setting up a branch or for any other business purpose, we will be happy to assist you!
Corporate secretary or other corporate officers have the authority to make a copy of the Bylaws, and attest that this copy is a true and correct copy of the original Bylaws of the corporation.
For legalization we will need a copy of your company’s Bylaws accompanied by an original notarized affidavit signed by an officer of the company confirming that the attached copy is a true copy of the original document.
Here is a sample affidavit for corporate bylaws that your corporate officer can sign, attesting that the attached copy of the bylaws is a true, complete and correct copy of the document. This is just a sample. You or your company's attorney can prepare a different affidavit. This affidavit contains the required notarial statement. This affidavit can be used for copies of other corporate documents, e.g. resolutions, minutes, corporate ledger, shareholders list. etc. Please note, however, that this affidavit cannot be used for powers of attorney, authorizations, certificates of incumbency, these documents must be original. This affidavit cannot be used for copies of certificate of incorporation, amendment, dissolution. These documents should be certified copies issued by the Office of the Secretary of State. Please contact us with any questions concerning the legalzation of corporate documents. We will be happy to answer!
Notary requirements in the State of New York:
The notarial statement must contain the venue (State of New York, County of....)
The notarial statement must contain acknowledgment or jurat.
The signature of the Notary Public must be original. It must exactly match the sample signature filed with the office of the County Clerk in the county where the notary public is qualified.
The notary's stamp must indicate the notary's name, license number, the name of the county where the notary is qualified, and the expiration date of the notary's license. If the notary does not have an ink stamp, the above information must be printed or typed in black ink.
You can call us at (646) 267-1140 with any questions about New York apostille process and and the requirements for apostilling copies of your corporate documents. We are available Monday - Sunday, 9 a.m. to 9 p.m. to answer your questions. You can also email a copy of your document for a free evaluation.
You can also email a copy of your company's bylaws for a 24-hour apostille. In this case no notarization is required. We will get a 24-hour apostille in Washington DC.
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