Are your New York Death Certificate acceptable for NY apostille? - New York Apostille Services
 

175 apostille 1All kinds of documents.

Free document evaluation.

Our guarantee: 100% refund if we are not able to apostille your document(s). No service fees. 

We process documents for all countries. 

We process documents from all 50 U.S. States (apostilles and certifications), the U.S. Department of State in Washington DC (federal apostilles and certifications), and all foreign embassies/consulates.

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Foreign Documents Express is a registered service provider with the Secretary of State - authentications, Hague apostilles, and certification.

Our mailing address is

Foreign Documents Express
331 Newman Springs Rd., Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701

Phone: (646) 267-1140

Fax: (800) 905-0421

We accept all major credit and debit cards. We also accept checks (including personal checks), money orders, PayPal, MoneyGram, Western Union, bank transfers, and Zelle (646) 267-1140.

Major credit cards accepted

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You can call us at (646) 267-1140 with any questions about apostille process. We are available Monday - Sunday, 9 a.m. to 9 p.m. to answer your questions. You can also fax or email copies of your documents for a free evaluation. We will advise if your documents qualify for apostilles and, if not, what steps need to be taken.

Processing times differ depending on nature of your documents. In each case will provide the time estimate, and will do our best to meet the deadline.

Delivery by USPS Priority mail (within the U.S.) is included in the price. FedEx (2nd day, within the U.S.): $20, FedEx (standard overnight): $30. We ship internationally. FedEx International to most countries is $75 (FedEx to Eastern Europe and South America is $115).

Apostilles and embassy legalization procedures are not complicated if you entrust your documents to legalization experts who know the requirements of U.S. apostille agencies, foreign consulates and embassies and the requirements of the receiving organizations in foreign countries.

death NYC 2017We provide apostilles and embassy legalization services for death certificates, with or without exemplification letters, old or recent, issued in all five boroughs of New York City (Manhattan, Brooklyn, Bronx, Queens, or Staten Island). The price for a New York State apostille is $175, processing time: 3-4 business days.

No exemplification letter is required if the death certificate is signed by one of the following New York City registrars:

  • STEVEN P. SCHWARTZ
  • IRENE A. SCANLON
  • EARLENE PRICE
  • IRWING MELLON

NY apostille / legalization: price, processing time, order form:

If you have an original death certificate eligible for an apostille or legalization, please mail it to us and we will be happy to assist you with obtaining an apostille or legalization by a foreign embassy.

price 4New York apostille: $175 (USPS Priority within the U.S. is included)
Processing time: currently 3 weeks + mail
Embassy legalization: $375 (most embassies)
Processing time: depends on the embassy.
FedEx (2nd day): $20; FedEx (standard overnight): $30
FedEx International: $75 (most countries)
FedEx International to Eastern Europe, South America, Africa: $115 
 
Complete the Order form and enclose it with your document(s). Our mailing address is
Foreign Documents Express
331 Newman Springs Rd., Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701

Exemplification letter. Is it required for getting an apostille?

death certificate exemplified new york for apostilleA Letter of exemplification is a page attached to a New York City death certificate. It is hand-signed by one of the Deputies City Registrar and attests that the attached death certificate is a true copy of the actual record.

tip 2 Exemplification letters can only be attached to the NYC death certificates at the time a certified copy is issued. You cannot request a Letter of exemplification separately.

As of now, a Letter of exemplification is not required for apostille / legalization purposes. If you received the death certificate with a Letter of exemplification, it will be legalized in accordance with the standard procedure, first by the County Clerk's office in New York City, and then by an apostille or foreign certificate / embassy. If however, the death certificate came without a Letter of exemplification, a different procedure will be used. The signature of the City Registrar will be authenticated directly, without a Letter of exemplification, by one of the NYC courts. After that, the document will be apostilled or legalized by a foreign embassy according to the standard procedure.

tip 2 A few consulates specifically require that you submit a death certificate with a Letter of exemplification. Please follow the consulate requirements. However, if a Letter of exemplification is not specifically required (like in 99% of the cases), the death certificate can be apostilled / legalized without it.


Old death certificates. Are they acceptable for NY apostilles? 

Old death certificates are acceptable for New York apostilles if they are signed by one of the following regisrars: STEVEN P. SCHWARTZ * IRENE A. SCANLON * EARLENE PRICE * IRWING MELLON  

Depending on the year when the certificate was issued, it can be blue, green, yellow, pink or white in color. The color and the year of issue do not matter. Please check the name of the City registrar. If it is one of the names listed above, the death certificate is acceptable.

Not sure? Please email a copy of the death certificate for a free evaluation.

tip 2Some foreign countries require that certified copies of death certificates are recent, e.g. were issued within the last six or twelve months. Always follow the requirements of the country of intended use.


Where do I get a certified copy of the death certificate if the death was registered in Manhattan, Brooklyn, Bronx, Queens, Staten Island?

If the death was registered within the five boroughs of New York City, you first option is to apply in person or mail the request to the New York City Department of Health and Mental Hygiene at 125 Worth Street, New York, NY, 10013.

Your second option is to use a private online service called VitalCheck.com that is the only agent authorized by the NYC Department of Health and Mental Hygiene to assist you with the retrieval of a death certificate. When ordering, you must specify that the purpose of your request is APOSTILLE/AUTHENTICATION. Then, most likely, you will get the death certificate with a Letter of Exemplification. VitalCheck works OK, they also mail documents to foreign countries.


A few more useful tips about apostilles for NYC death certificates:

tip 2Notarized copies of death certificates are not acceptable! In fact, New York notaries by law cannot notarize copies of vital records.

tip 2 Copies certified as true copies by the document custodian (you) are not acceptable! You do need the original document.

tip 2 Some foreign countries require that certified copies of death certificates are recent, e.g. were issued within the last six or twelve months.