Birth, marriage, death certificates from NYC Municipal Archives
 

dateFEBRUARY 17, 2019

old letters portrait old letter 51364 free imageNeed an apostilled Manhattan, Brooklyn, Bronx, Queens, Staten Island birth, marriage or death certificate from New York City Municipal Archives? We can help.

Why would anyone need a copy of his/her grandgrandparents' birth certificate, marriage license, or death certificate? The most common answer is applying for dual citizenship. The processes and requirements for applying for citizenship are developed by each county and bary from country to country. Many countries require apostilled certified copies of vital events in order to verify an applicant's claim of lineage.

How does it work?

Our staff member will go to the New York City Municipal Archives, and look through the catalogs. The records are arranged by year, and by borough where the license was issued. The first and most important task is to find the film and the certificate number. We will do this. Then, we will look through the actual film, and find the certificate. After that, the certificate can be printed out and exemplified by the staff of the Municipal Archives. Some experience is required for working with the archived materials.

What documents are available? 

Birth, death and marriage records are filed and indexed according to the locality (borough) in which the event occurred.

Birth Records

BoroughDates Available
Manhattan
  • July 1847-1848
  • July 1853-1909
Brooklyn
  • 1866-1909
Bronx
  • 1898-1909
Queens
  • 1898-1909
Richmond
(Staten Island)
  • 1898-1909
order onlineManhattan, Brooklyn, Bronx, Queens, Staten Island birth certificate from NYC Municipal Archives (before 1909), exemplified, with an apostille / embassy legalization. Order online. Processing time: 3-4 bus. days. We ship internationally.

 

Death Records

BoroughDates Available
Manhattan
  • 1795
  • 1802-1804
  • 1808
  • 1812-1948
Brooklyn
  • 1847-1853
  • 1857-1948
Bronx
  • 1898-1948
Queens
  • 1898-1948
Richmond
(Staten Island)
  • 1898-1948
order onlineManhattan, Brooklyn, Bronx, Queens, Staten Island death certificate from NYC Municipal Archives (before 1948), exemplified, with an apostille / embassy legalization. Order online. Processing time: 3-4 bus. days. We ship internationally.

 

Marriage Records

BoroughDates Available
Manhattan
  • July 1847-1848
  • July 1853-1949
Brooklyn
  • 1866-1949
Bronx
  • 1898-1949
Queens
  • 1898-1949
Richmond
(Staten Island)
  • 1898-1949
order onlineManhattan, Brooklyn, Bronx, Queens, Staten Island marriage certificate from NYC Municipal Archives (before 1949), exemplified, with an apostille / embassy legalization. Order online. Processing time: 3-4 bus. days. We ship internationally.

 


This is how a certified copy of the document from the NYC Municipal Archives might look (marriage certificate registered in 1930s):


Marriage certificate 1927

The back of the certificate will look like this:


Marriage certificate municipal archives back

If you have a certificate like this, it does not mean that it is ready for an apostille or embassy legalization. The document will need a Letter of Exemplification.


Marriage certificate exemplification

Our staff member will go to the Municipal Archives, find the certificate, order an exemplified copy of the certificate, and then we will get it apostilled or legalized by a foreign embassy.


Your document qualifies (you have an exemplified copy)? Mail the original to us...

If you have the original exemplified birth, death or marriage certificate, and it qualifies for an apostille / embassy legalization, mail it to us and we will get an apostille / embassy seal for it.

price 4New York Apostille: $175 (FedEx 2nd day within the U.S. is included).
Processing time: 3-4 bus. days + mail.
Embassy legalization: $375 (most embassies)
Processing time: depends on the embassy.
FedEx International is $60 (most countries)
FedEx International to Eastern Europe and South America: $90
 
 
Complete the Order form and enclose it with your documents. Our mailing address is
Foreign Documents Express
123 Seventh Avenue, Suite 175
Brooklyn, NY 11215

What is an "exemplified copy" of a vital record?

An exemplified copy is an official copy of the document issued by a the New York City Municipal Archives with a Letter of Exemplification as shown above. Upon request, the Municipal Archives will issue an exemplified copy of a birth, death or marriage certificate. 

Please note...

tip apostilleNotarized copies of vital records are not acceptable! In fact, New York notaries by law cannot notarize copies of vital records.

tip apostille Copies certified as true copies by the document custodian (you) are not acceptable! You do need the original document.

tip apostille Some foreign countries require that certified copies of vital records are recent, e.g. were issued within the last six or twelve months.

 



vacation notice blank 2

Our office will be closed Friday, November 22nd - Monday, December 2nd.

The mailroom will be accepting mail (including FedEx, DHL, UPS, USPS, etc.), and we will start the processing of all orders received during this time, on Tuesday, December 3rd.


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