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JANUARY 19, 2017
According to the Hague Apostille Convention brochure, an Apostille can be placed directly on the document itself (as a stamp) or on a separate attached page (called an allonge). Apostilles may be affixed by various means, including rubber stamps, self-adhesive stickers, impressed seals, etc. If an Apostille is placed on a separate page, this page can be attached to the underlying document by a variety of means, including glue, grommets, staples, ribbons, wax seals, etc. All of these means are acceptable under the Convention. Failure to affix an Apostille in a particular manner is not a basis for refusing the Apostille. The State of New York uses metal grommets to attach apostilles to documents. A grommet can be placed in the upper left corner or in the upper right corner of an apostille. There is no other means to attach apostilles to documents. Your document cannot be rejected because foreign authorities expect an apostille to look different or to be attached to a document in a different manner, e.g. to be ribboned or glued to the document.
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JANUARY 15, 2017
Documents, such as vital records (birth, marriage, death certificates), divorce judgments, powers of attorney, notarized affidavits, etc. frequently need to be used abroad. However, the documents are not acceptable in foreign countries if they do not have certain seals an stamps. Before a document can be used in a foreign country, it must be authenticated. The procedure authenticating documents to be used abroad is called "legalisation" or "attestation".
In the past the process involved officials of the country where the document was issued as well as the foreign Embassy or Consulate of the country where the document is to be used. Because of the number of authorities involved, the legalisation process is frequently slow, cumbersome and costly.
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JANUARY 7, 2017
If you need to get a New York apostille or foreign embassy legalization for your company's bylaws, we will be happy to assist you! Follow these steps to prepare this document for authentication:
Step 1: Make a copy of the bylaws.
Step 2: Prepare an affidavit signed by a corporate officer (president, vice-president, secretary of the company, etc), and his/her signature has to be notarized. Free sample affidavit follows.
Step 3: Make sure the notary follows the New York State notary requirements...
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JANUARY 11, 2021
Case study: John needs to submit a death certificate registered in Nassau county, New York, to an Italian court. What needs to be done? Can John prepare the document himself, if yes, what is the procedure? The easiest way, of course, would be to entrust the document to a legalization/apostille expert. However, John can do it himself...
Step 1: First, John needs to make sure his document qualifies for the legalization.
Step 2: Then, John needs to find out if he needs an apostille or embassy legalization. As Italy joined the Apostille Hague Convention, he will need a Hague apostille.
Step 3: The next step is to take the document to Nassau county clerk's office for authentication
Step 4: Finally, the document needs to be apostilled by the Office of New York Secretary of State.
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Read more about legalization of death certificates (Nassau county, NY)
DECEMBER 2, 2020
All marriage records originating from the five boroughs of New York City (Manhattan, Bronx, Brooklyn, Queens, and Staten Island ) are kept in the New York City Marriage Bureau. For an apostille or foreign embassy authentication you will need to obtain an extended certified copy of the marriage certificate with an original signature of the Acting City Clerk. The document must then be presented to the County Clerk 's Office to verify the signature of the Acting City Clerk. The The next step would be New York State Office of the Secretary of State that will issue an apostille (for Hague countries) or foreign certificate (for non-Hague countries). If the document is intended for a non-Hague country, more steps will be required (sometimes, the U.S. State Department in Washington DC, and always the embassy or consulate of the country of intended use).
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