NY Apostille for Birth certificates and certified transcripts of birth issued by NYS Department of Health in Albany - New York Apostille Services
 

175 apostille 1All kinds of documents.

Free document evaluation.

Our guarantee: 100% refund if we are not able to apostille your document(s). No service fees. 

We process documents for all countries. 

We process documents from all 50 U.S. States (apostilles and certifications), the U.S. Department of State in Washington DC (federal apostilles and certifications), and all foreign embassies/consulates.

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Foreign Documents Express is a registered service provider with the Secretary of State - authentications, Hague apostilles, and certification.

Our mailing address is

Foreign Documents Express
331 Newman Springs Rd., Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701

Phone: (646) 267-1140

Fax: (800) 905-0421

We accept all major credit and debit cards. We also accept checks (including personal checks), money orders, PayPal, MoneyGram, Western Union, bank transfers, and Zelle (646) 267-1140.

Major credit cards accepted

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You can call us at (646) 267-1140 with any questions about apostille process. We are available Monday - Sunday, 9 a.m. to 9 p.m. to answer your questions. You can also fax or email copies of your documents for a free evaluation. We will advise if your documents qualify for apostilles and, if not, what steps need to be taken.

Processing times differ depending on nature of your documents. In each case will provide the time estimate, and will do our best to meet the deadline.

Delivery by USPS Priority mail (within the U.S.) is included in the price. FedEx (2nd day, within the U.S.): $20, FedEx (standard overnight): $30. We ship internationally. FedEx International to most countries is $75 (FedEx to Eastern Europe and South America is $115).

Apostilles and embassy legalization procedures are not complicated if you entrust your documents to legalization experts who know the requirements of U.S. apostille agencies, foreign consulates and embassies and the requirements of the receiving organizations in foreign countries.

If you were born in the State of New York, outside the five boroughs on New York City, then your birth record will be on file in two places: (a) with the local county registrar and (b) in the Vital Records Bureau of the New York State Department of Health in Albany. If you need a certified copy of the birth certificate, your best option is to order it through www.vitalchek.com.

Here you will find answers to the following questions about birth certificates issued by the New York State Department of Health in Albany: What is the difference between a certified copy of birth certificate and a certified transcript of birth? Whose signatures on NYS birth certificates and transcripts are eligible for apostilles? Are old birth certificates acceptable for apostilles? Do NYS births certificates have to be notarized, before being submitted for the legalization? How to obtain a certified copy of the birth certificate? Is a letter of exemplification required?


Apostilles for birth certificates issued by the Albany Department of Health

Certified copy of birth certificate vs. a certified Transcript of birth?

birth certificate new york state 2017 front back

Above is an image of a certified copy of NYS birth certificate issued by the NYS Department of Health in Albany. It is eligible for a NY apostille or the legalization by a foreign embassy. It is signed by the current Director of Vital Records and bears the raised seal of the NYS Department of Health. This is considered to be a long form birth certificate as it contains a lot of information: parents' information (address of residence, race, birth place, date of birth, etc.), additional information on the child's birthplace, and the information on the doctor(s) that assisted in the birth of the child. The long form also usually includes the signature of the doctor involved and at least one of the parents.

transcript of birth new yorkNew York State Department of Health also issues certified Transcripts of birth.

The image to the left is a certified Transcript of birth issued in 2015. It is considered to be a short form birth certificate. Certified Transcripts of birth typically include the child's name, date of birth, sex, and place of birth, and the names of the child's parents, including the mother's maiden name.

Certified Transcripts of birth are eligible for a NY apostilles or the legalization by foreign embassies.

 

 

 

 

What official signatures on NYS birth certificates and transcripts of birth are eligible for apostilles?

Both birth certificates and transcripts of birth are signed by Director of Vital Records of the New York State Department of Health. The following signatures of current and former Directors of Vital Records are acceptable for apostilles or legalization by foreign embassies: Robert LoCicero,  Guy Warner, Peter M. Carucci, Thomas L. Heckert, Jr., Mary E. Hefner, and some others.

Are old New York State birth certificates acceptable?

If your birth certificate is signed by one of the Directors of Vitals Records named above, then your document qualifies for the legalization.

If your birth certificate is very old, please email a copy of a free evaluation.

tip 2Please note that some foreign countries require that certified copies of birth certificates are recent, e.g. have been issued within the last six or twelve months. Please find out the requirements of the receiving foreign country before you start with the process of legalization.

Do NYS birth certificate have to be notarized, before they are submitted for apostilles?

The answer is "No". In fact, by law New York notaries cannot notarize copies of vital records.

 How to obtain a certified copy of the birth certificate?

Birth certificates and transcripts of birth issued by the NYS Department of Health in Albany are not exemplified. There is no need to attach a letter of exemplification as the signature of the Director of Vital Records is authenticated directly. Exemplification letters are issued only with the long form New York City birth certificates (for births registered in Manhattan, Brooklyn, Queens, Bronx, and Staten Island)


If you already have a certified copy of your birth certificate or a certified Transcript of birth that is eligible, we will be happy to assist you with getting an apostille or legalization by a foreign embassy. Just mail the original to us.

New York apostille / legalization: price, processing time, order form:

 

price 4

New York apostille: $175 (USPS Priority mail within the U.S. is included)
Processing time: currently app. 3 weeks + mail
Embassy legalization: $375 (most embassies)
Processing time: depends on the embassy
Shipment: 
USPS Priority mail within the U.S.: free
FedEx (U.S., 2nd day): $20 
FedEx (U.S., standard overnight): $30
FedEx International: $75 (most countries); FedEx International to Eastern Europe, South America, Africa: $115 
 
order form 3

New York Apostille / Embassy Legalization Order Form (PDF file)

Complete the Order form and enclose it with your documents. Our mailing address is

Foreign Documents Express
331 Newman Springs Rd. Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701 

Please email the tracking number so that we could watch for your package. If you are mailing from a foreign country, please use FedEx or DHL.