Notary apostille: consents, authorizations, letters, etc.
Do you need a Hague apostille for a notarized document? Start here...
Obtaining an apostille for notarized documents in the United States can differ based on the type of document and the state where it was notarized. While all states require proper notarization — whether performed in person or via remote notarization (not in all states) — some states also mandate additional legalization steps, such as county-level certification, before issuing an apostille. The process and responsible authority can vary widely. This page offers a clear, state-by-state breakdown of apostille requirements for notarized documents, helping you understand each step and complete the process with confidence.
Alabama
Alaska
Arizona
Arizona apostille requirements for notarized documents
The documents must be properly notarized.
If you need to obtain an Arizona State apostille for a power of attorney, authorization, consent, or affidavit notarized by an Arizona notary public, ensure that the notary includes either an acknowledgment or a jurat. Documents that only have a notary’s signature and stamp - without the notarial certificate - will be rejected.
Below are sample certificates for use in Arizona:
Certificate of Acknowledgment:
(for personal and corporate powers of attorney, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)
Jurat:
(for sworn statements, affidavits, etc.)
State of Arizona )
County of . . . . . . . )
Subscribed and sworn to before me this ........ day of ........, 20 ...... by _______________________ (name of the signer)
For remotely notarized documents the notarial statement must have the following additional wording: "This remote online notarization involved the use of communication technology".
If multiple individuals are signing the document, the notary should specify which signature(s) are being notarized.
Get an Arizona apostille
Send the original notarized document by mail or email a remotely notarized document for an Arizona apostille.
In the State of Arizona, as in all U.S. states, an apostille is a separate page attached to the document. It is signed by the Arizona Secretary of State and has a Great Seal of the State of Arizona. Arizona apostilles are issued in English/French/Spanish.
Arizona apostille: $175
Processing time: app. 2 weeks + mail
Please complete the Order Form and mail it with your original document(s) to
If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.
No hidden fees.
Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.
Free document evaluation
Want to double check before shipping your document? Email a copy for a free evaluation.
Arkansas
Arkansas apostille requirements for notarized affidavits, consents, letters, etc.
The document must be original (original signature of the signer(s)) and properly notarized by an Arkansas notary public (must contain an acknowledgment or jurat with each signature on the document).
It is essencial that the Arkansas Notary Public includes a notarial statement so the apostille request is processed in a timely manner. Documents that only contain the notary’s signature and stamp, without the proper notarial statement, will be rejected.
Remotely (electronically) notarized documents cannot be apostilled. The documents must be signed in front of the notary.
Below are the sample certificate of acknowledgment and jurat for the State of Arkansas:
Certificate of Acknowledgment:
(for personal and corporate powers of attorney, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)
Jurat:
(for sworn statements, affidavits)
State of Arkansas )
County of . . . . . . . )
Subscribed and sworn to (or affirmed) before me this ........ day of ........, 20 ...... by _______________________ (name(s) of the signer(s) )
(Seal) _________________
If multiple individuals are signing the document, the notary should notarize each signature.
If the notarized document is drafted in a foreign language, it must be accompanied by an English translation, with a translator's affidavit. The translators signature must be properly notarized.
Below is a sample translator's affidavit with a notarial statement:
Translator's Affidavit:
Get an Arkansas apostille
Send the original notarized document and the Order form by mail for an Arkansas apostille.
In the State of Arkansas, as in all U.S. states, an apostille is a separate page attached to the document. It is signed by the Secretary of State (facsimile signature) and has the Seal of the Secretary of State. Each apostille has the name of the country the document is intended for.
Arkansas apostille: $175
Processing time: app. 2 weeks + mail
Please complete the Order Form and mail it with your original document(s) to
If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.
No hidden fees.
Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.
Free document evaluation
Want to double check before shipping your document? Email a copy for a free evaluation.
California
California apostille requirements for notarized documents (sworn statements, affidavits, consents, letters, etc.)
If you need to obtain a California apostille for a power of attorney, authorization, consent, or affidavit notarized by a California notary public, ensure that the document is notarized properly. Depending on the document, the notary must include either an acknowledgment or a jurat. Documents that only have a notary’s signature and stamp - without the notarial certificate - will be rejected.
Acknowledgment: The signer must personally appear before the notary to be identified and to declare that the signature on the document is their own and that they signed willingly. While it's common for the signer to sign in front of the notary, it's not always necessary; the document can be signed beforehand.The purpose of an acknowledgment is to ensure the signer is who they claim to be and has voluntarily signed the document.
Here is a sample California Certificate of acknowledgment.
Jurat: In California, a jurat is used to notarize documents where the signer is swearing to the truthfulness of the contents of the document. This typically involves an oath or affirmation administered by a notary public. Jurats are commonly used for affidavits, declarations, and other legal documents where a sworn statement is required.
Here is a sample California Jurat.
Only the signer's printed name should appear on the acknowledgment and jurat forms. No title, no signer's signature.
The acknowledgment/jurat can be on a separate page or printed on the document.
Remotely notarized documents: California law requires a person to appear personally before a notary public to obtain notarial acts like acknowledgments or jurats. This means the party must be physically present before the notary public. A video image or other form of non-physical representation is not a personal appearance in front of a notary public under current California State law.
Electronically notarized documents: California notaries public are authorized under current law to perform notarizations on documents electronically as long as all the requirements for a traditional paper-based notarial act are met, including the use of a seal for all but two specific documents used in real estate transactions.
If multiple individuals are signing the document, the notary should notarize each signature.
Get a California apostille
Send the original notarized document to us by mail along with the Order Form and we will be happy to assist you with obtaining a California apostille.
In the State of California, as in all U.S. states, an apostille is a separate page attached to the document by staples. It is signed by the California Secretary of State (facsimile signature) and has the Seal of the Office of the Secretary of State. California apostilles are issued in English/French/Spanish.
California apostille: $175
Processing time: app. 2 weeks + mail
Please complete the Order Form and mail it with your original document(s) to
If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.
No hidden fees.
Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.
Free document evaluation
Want to double check before shipping your document? Email a copy for a free evaluation.
Colorado
Colorado apostille requirements for notarized documents (sworn statements, affidavits, consents, letters, etc.)
If you're seeking a Colorado apostille for a power of attorney, authorization, consent form, or affidavit notarized by a Colorado notary public, make sure the notarization is done correctly. The notary must attach the appropriate notarial certificate - either an acknowledgment or a jurat - based on the type of document. Any documents that only feature the notary’s signature and stamp, without the required notarial wording, will be declined.
A properly notaratized document must have:
- Original signatures - not stamped or photocopied.
- A completed document - all blanks must be filled in or crossed out.
- A complete notary statement, including the state and county where the notarization took place and the date of the notarization.
Your document may be in a foreign language, the notary’s statement must be in English.
Powers of attorney typically require an acknowledgment, whereas sworn statements and affidavits generally need a jurat.
Sample notarial statements:
Acknowledgment (individual capacity):
(for personal powers of attorney, affidavits, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)
Jurat (verification on oath or affirmation):
(for sworn statements, affidavits, single status affidavits, etc.)
Witnessing or attesting a signature:
(for personal powers of attorney, affidavits, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)
Remotely/electronocally notarized documents: As long as a document has been notarized correctly by a Colorado remote/electronic notary, it is eligible for an apostille.
If multiple individuals are signing the document, the notary should notarize each signature.
Get a Colorado apostille
Send the original notarized document to us by mail along with the Order Form and we will be happy to assist you with obtaining a Colorado apostille. You can also email an electronically / remotely notarized document.
In the State of Colorado, as in all U.S. states, an apostille is a separate page attached to the document by staples. It is signed by the Secretary of the State (facsimile signature) and has the Seal of the State of Colorado. Colorado apostilles are issued in English/Spanish/French.
As of April 2, 2018, the Secretary of State issues a combined single certificate of authentication. In countries that are part of the Hague Apostille Convention, the certificate serves as an apostille.
Colorado apostille: $175
Processing time: app. 10 bus. days + mail
Please complete the Order Form and mail it with your original document(s) to
If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.
No hidden fees.
Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.
Free document evaluation
Want to double check before shipping your document? Email a copy for a free evaluation.
Connecticut
Connecticut apostille requirements for for notarized documents (sworn statements, affidavits, consents, letters, etc.)
If you need a Connecticut apostille for a power of attorney, authorization, consent form, or affidavit that has been notarized by a Connecticut notary public, it’s important to ensure the notarization is properly completed. The notary must include the correct notarial certificate - either an acknowledgment or a jurat - depending on the nature of the document. Documents that only bear the notary’s signature and seal, without the proper notarial language, will be rejected.
Although the main document may be written in another language, the notarial certificate must be in English.
Below are examples of acceptable Connecticut notarial certificates:
Sample Connecticut Acknowledgment (Individual):
(for personal powers of attorney, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)
Sample short form Connecticut Acknowledgment (Individual):
(for personal powers of attorney, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)
Sample Connecticut Jurat:
(for sworn statements, affidavits, etc.)
Remotely/electronically notarized documents: are not acceptable for apostilles. To receive an apostille from the Secretary of the State in Connecticut the document in question must be signed in ink by both parties.
If multiple individuals are signing the document, the notary should notarize each signature.
Connecticut state law does not require that notaries obtain and use a seal, or rubber stamp. Even though the use of a seal is optional, state law does prescribe the format of the seal to be used. The notary seal must include the notary's name as it appears on their certificate of appointment, the words "Notary Public" and "Connecticut".
When using the seal, the impression should be affixed near, but not over, the notary's signature. The stamp bearing the words "My Commission Expires" should be placed below the notary's signature and the notary must write in the date on which their commission expires, unless the date appears on the stamp.
Get a Connecticut apostille
Send the original notarized document to us by mail along with the Order Form and we will be happy to assist you with obtaining a Connecticut apostille.
Starting in 2025, Connecticut apostilles feature a new design: a blue border composed of small Connecticut seals.
In the State of Connecticut, as in all U.S. states, an apostille is a separate page attached to the document by an eyelet in the upper left corner. It is signed by the Secretary of State (facsimile signature) and has the Seal of the State of Connecticut.
Connecticut apostille: $175
Processing time: app. 2 weeks + mail
Please complete the Order Form and mail it with your original document(s) to
If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.
No hidden fees.
Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.
Free document evaluation
Want to double check before shipping your document? Email a copy for a free evaluation.
Delaware
DC
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
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Kentucky
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Louisiana
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Maine
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Maryland
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Massachusetts
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Michigan
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Minnesota
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Mississppi
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Missouri
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Montana
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Nebraska
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Nevada
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New Hampshire
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New Jersey
New Jersey apostille requirements for notarized documents
In New Jersey, personal documents that may be notarized for apostille include affidavits, sworn statements, powers of attorney, travel consents, authorizations, identity confirmations, employment letters, adoption or custody consents, single status affidavits, and certain educational records like diplomas or transcripts.
To be eligible for apostilles / legalization, your document must be original (contain the original signture(s) of the signer(s)). Photocopies, digital copies, notarized copies are not acceptable for apostille purposes.
Your document must be properly notarized with the original signature and stamp/seal of the notary public. Depending on the character of the document, the notary should include either the certificate of acknowledgment (for powers of attorney, consents, authorizations) or the jurat (for sworn statements and affidavits) If there is no notarial statement on the document (just the signature and the stamp), the document will be rejected!
Vital records (birth, marriage, death certificates) and court records (divorce judgments) cannot be notarized!
Remotely notarized documents are not eligible for apostilles.
If there are more than one signer on the document, the notary should indicate whose signature(s) he/she is notarizing.
The State of New Jersey does not apostille documents where the notary's license has expired. Active notaries only.
Step 1: Email a copy of your notarized document or a free evaluation
Email a copy of your notarized document for a free document evaluation. We will check if the notary who notarized your document is active and if the document has been notarized properly.
Step 2: Get a New Jersey apostille
Send the original notarized document by mail along with the Order Form and we will be happy to assist you with obtaining a New Jersey apostille.
In the State of New Jersey, as in all U.S. states, an apostille is a separate page attached to the document by two staples. It is signed by the New Jersey State Treasurer (facsimile signature) and has the Great Seal of the State of New Jersey.
New Jersey apostille: $175
Processing time: app. 6-7 bus. days + mail
Please complete the Order Form and mail it with your original document(s) to
If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.
No hidden fees.
Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.
Free document evaluation
Want to double check before shipping your document? Email a copy for a free evaluation.
New Mexico
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New York
New York apostille requirements for notarized affidavits, consents, letters, etc.
Need to present a statement, affidavit, consent, or other notarized document abroad? A New York apostille makes the document legally recognized in foreign countries.
Here’s what you need to know:
Documents can be originally notarized or signed electronically/remotely.Every document must include a date.If multiple people sign, the notary must clearly indicate whose signature is notarized.No corrections or blanks are allowed.All signatures must be properly notarized by a New York notary.Documents may be in a foreign language, but the notary’s statement must be in English.
We recommend that you email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly, if the notary is active, and if the document is eligible for an apostille / legalization.
What does a "proper notarization" mean?
Please note that for apostille purposes the contents of the document is not important. What is important is the way the document is notarized. We will check if the notary public who notarized your power of attoney, authorization, affidavit or consent is active (in good standing) and whether the document was notarized properly.
Make sure the notary follows the requirements:
The signature of the notary public must exactly match the sample signature filed with the office of the County Clerk in the county where the notary public is qualified. This is important because if the notary's signature on the document does not match the sample signature on file with the County Clerk's office, the document will be rejected.
The notary's stamp must indicate the notary's name, license number, the name of the county where the notary is qualified, and the expiration date of the notary's license. If the notary does not have an ink stamp, the above information must be printed or typed in black ink.
Depending on the type of document, the notary must include either Certificate of acknowledgment (for powers of attorney, consents, statements, letters, etc) or a Jurat (for affidavits, sworn statements) basically of the following form:
New York Certificate of Acknowledgment:
(for personal and corporate powers of attorney, letters, consents, copies of diplomas and transcripts signed by school officials, etc.)
State of New York )
County of _________ )
On the . . . . . . day of . . . . . . in the year 20 . . . . before me, the undersigned, personally appeared . . . . . ., personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies),
_______________ [Notary stamp]
Notary Signature
New York Jurat:
(for affidavits and sworn statements)
State of New York )
County of _________ )
Sworn to and subscribed before me this . . . . . . day of . . . . . . in the year 20 . . by ...... (name of the signer(s)).
_______________ [Notary stamp]
Notary Signature
There are specific requirements for remotely notarized documents. . Read more about the apostille requirements for notarized documents (including the requirements for remote notarization) in the State of New York....
Get a New York apostille
Send the original notarized document and the Order Form by mail and we will be happy to assist you with obtaining a New York apostille.
In the State of New York, as in all U.S. states, an apostille is a separate page attached to the document by an eyelet. It is signed by a Deputy Secretary of State (facsimile signature) and has a blue Seal of the Department of State of the State of New York.
New York apostille: $175
Processing time: app. 5 bus. days + mail
Please complete the Order Form and mail it with your original document(s) to
If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.
No hidden fees.
Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.
Free document evaluation
Want to double check before shipping your document? Email a copy for a free evaluation.
North Carolina
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North Dakota
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Ohio
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Oklahoma
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Oregon
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Pennsylvania
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Rhode Island
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Vermont
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Washington
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