Montana apostille guidelines:
Acceptable document signers for Montana apostilles:
Notaries Public qualified in the State of Montana County Clerk and Recorder County Clerk of District Court Clerk of the Montana Vital Records Bureau Montana Secretary of State
All documents must be less than five years old.
Public documents, such as birth, death, and marriage certificates, can only be certified by someone who works in the office where the original or official copy is kept. You must obtain a certified copy of those documents from the appropriate county Clerk & Recorder’s Office, Clerk of District Court, or Montana Department of Vital Records. State certification cannot be provided on certified documents more than five years old.
Private documents, including passports, driver’s licenses, and diplomas, may be certified by a Montana notary; you must provide the original document for the notary to photocopy. A notary cannot certify a photocopy of a document unless the original document is provided to, and copied by, the notary personally.
Notarized documents - must have the proper notarization on the document including the notarial paragraph, notary's signature and seal.
School transcripts - An authorized school official (Principal, Registrar, etc.) must certify the document:
Sample wording for school official certifying an ORIGINAL school document (Have the Principal or Registrar write this on the document):
On ___ (date)__, I the undersigned, do hereby certify that this is a true and original _ (specify the type of document)__ issued by __ (name of school)___.
[Signature of school official]
[Printed name and Official Title]
STEP 2. A notary public must then notarize the school official’s signature using a correct notarial block.
State of Montana
County of __________________
This instrument was signed before me on __________________
by ________________________________________.
Print name of signer(s)
________________________________________
Notary Signature
Seal/stamp
Diplomas:
Diplomas may be copied by any notary who will then complete or attach a copy certification block on the back side of the copy. The notary must make the copy.
Read more about apostille requirements for school transcripts and diplomas in the State of Montana...
We obtain apostilles for documents originating from all Montana counties: Beaverhead | Big Horn | Blaine | Broadwater | Carbon | Carter | Cascade | Chouteau | Custer | Daniels | Dawson | Deer Lodge | Fallon | Fergus | Flathead | Gallatin | Garfield | Glacier | Golden Valley | Granite | Hill | Jefferson | Judith Basin | Lake | Lewis and Clark | Liberty | Lincoln | Madison | McCone | Meagher | Mineral | Missoula | Musselshell | Park | Petroleum | Phillips | Pondera | Powder River | Powell | Prairie | Ravalli | Richland | Roosevelt | Rosebud | Sanders | Sheridan | Silver Bow | Stillwater | Sweet Grass | Teton | Toole | Treasure | Valley | Wheatland | Wibaux | Yellowstone
There are two types of school documents that are routinely required to be submitted for apostille or authentication – transcripts and diplomas. These documents are handled somewhat differently due to their classification as “public” vs “private” records in Montana. A transcript is considered a public record and must be certified by a school official and then the official’s signature must be notarized. Montana Notaries Public are not allowed to certify copies of transcripts. An original diploma, on the other hand, can be copied and certified by any notary public. 
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Montana apostille: $175
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