Blog - New York Apostille Services

175 apostille 1All kinds of documents.

Free document evaluation.

Our guarantee: 100% refund if we are not able to apostille your document(s). No service fees. 

We process documents for all countries. 

We process documents from all 50 U.S. States (apostilles and certifications), the U.S. Department of State in Washington DC (federal apostilles and certifications), and all foreign embassies/consulates.


Foreign Documents Express is a registered service provider with the Secretary of State - authentications, Hague apostilles, and certification.

Our mailing address is

Foreign Documents Express
331 Newman Springs Rd., Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701

Phone: (646) 267-1140

Fax: (800) 905-0421

We accept all major credit and debit cards. We also accept checks (including personal checks), money orders, PayPal, MoneyGram, Western Union, bank transfers, and Zelle (646) 267-1140.

Major credit cards accepted


western union

You can call us at (646) 267-1140 with any questions about apostille process. We are available Monday - Sunday, 9 a.m. to 9 p.m. to answer your questions. You can also fax or email copies of your documents for a free evaluation. We will advise if your documents qualify for apostilles and, if not, what steps need to be taken.

Processing times differ depending on nature of your documents. In each case will provide the time estimate, and will do our best to meet the deadline.

Delivery by USPS Priority mail (within the U.S.) is included in the price. FedEx (2nd day, within the U.S.): $20, FedEx (standard overnight): $30. We ship internationally. FedEx International to most countries is $75 (FedEx to Eastern Europe and South America is $115).

Apostilles and embassy legalization procedures are not complicated if you entrust your documents to legalization experts who know the requirements of U.S. apostille agencies, foreign consulates and embassies and the requirements of the receiving organizations in foreign countries.


FEBRUARY 10, 2017

question answer

If you plan to live, study, work, get married or adopt a child in a foreign country, you will need to present your U.S. documents apostilled / legalized, and translated. What should be done first: apostilles or translation.? This is one of the most common question our clients ask. The answer is: your document needs to be apostilled / legalized first. Then, everything in the document (including notary seals, if any, and all legalization pages) needs to be translated.

tip apostilleHave the translation done locally, in the country where you will use the document(s). Local translation agencies know all the requirements including notarization, formatting, ribboning, etc. Besides, it will be a lot less expensive.

tip apostille

Some consulates and embassies require that you present your documents and the translations apostilled. This is an entirely different story. In this case, the translation has to be done in the U.S., the translator's signature has to be notarized, and then apostilled.

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DECEMBER 1, 2020

Exemplification letter

A Letter of Exemplification (also called "Exemplification of Birth or Death Record") is a page attached to a New York City birth certificate (long form only). It is signed by a Deputy City Registrar. Do you really need a Letter of Exemplification to get an apostille for a New York birth certificate? Can a birth certificate be apostilled without it?

tip apostilleA New City birth certificate can be apostilled / legalized with or without a Letter of Exemplification.

tip apostille

You only need a Letter of Exemplification if and when the receiving agency specifically asks for it. In all other cases, for the sake of apostille legalization, this letter is not required.

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JANUARY 27, 2017

guatemala apostilleStarting September 18, 2017 Guatemala will be accepting Hague apostilles. 

On 19 January 2017, the Republic of Guatemala deposited its instrument of accession to the Hague Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents (the "Apostille Convention"), making it the 113th Contracting State to the Convention. Following the usual procedural steps, the Convention will enter into force for Guatemala on 18 September 2017.

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JANUARY 31, 2017

nassau county new yorkIf you need an apostille for a document that originates from Nassau county (Long Island), New York, we will be happy to assist you!

Documents notarized by notaries public qualified in Nassau county, as well as Nassau vital records issued by local registrars (birth, marriage, death certificates), and Nassau court records, require county clerk's authentication before they can be submitted for New York apostilles. We will take care of both legalization steps (Nassau county clerk's authentication + New York State apostille).

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JANUARY 23, 2017

russia usIf you need to get a New York apostille for use in Russia for a personal or a corporate document originating from the State of New York, we will be happy to assist you!

Both the U.S. and Russia signed the Hague Apostille Convention, therefore all U.S. documents bearing Hague apostille stamps will be legal and valid in Russia.

tip apostilleYour notarized document (e.g. a power of attorney, an affidavit, etc.) can be in Russian. However, the notarial statement must be in English.

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