How do you prepare an Alabama high school, college, university transcript for an apostille?

important The transcript must be signed by a school official (principal, registrar, counselor, etc.) The signature of the school official must be original.

Sample certification:

This is the original transcript of [ name of the student ].

[ Original signature of the school official ] [ Date ]

The signature of the school official must be properly notarized by an Alabama notary public. The best notarial certificate would be the "Acknowledgment in Representative Capacity" (The Alabama Secretary of State's Handbook for Notaries Public):

Acknowledgment (representative capacity):

State of Alabama )

) ss.:

County of _______ )

I, (name of the notary) , a Notary Public, in and for said County in said State, hereby certify that (name of school official who signed the document) whose name as (position of school official, e.g. Principal, Registrar, etc.) is signed to the foregoing document, and who is known to me, acknowledged before me on this day that, being informed of the contents of the document, he/she, in his/her capacity as such (position of school official, e.g. Principal, Registrar, etc.) , executed the same volutarily on the date the same bears date.

Given under my hand this _____ day of ____________, 20____.

(Notary signature) [Notary stamp]

[Notary's name] Date:

Notary Public, State of Alabama

Other acceptable notarial certificates:

Acknowledgment (individual):

State of Alabama )

) ss.:

County of _________ )

I, _(name of the notary) , a Notary Public, in and for said County in said State, hereby certify that _(name of the school official who signed the document) whose name is signed to the foregoing document, and who is known to me, acknowledged before me on this day that, being informed of the contents of the document, he/she executed the same volutarily on the date the same bears date.

Given under my hand this _____ day of ____________, 20____.

(Notary signature) [Notary stamp]

[Notary's name] Date:

Notary Public, State of Alabama

Jurat:

State of Alabama )

) ss.:

County of _________ )

Subscribed and sworn to before me this ____ day of ____________, 20__ by _(name of the school official who signed the document) .

(Notary signature) [Notary stamp]

[Notary's name] Date:

Notary Public, State of Alabama

Can a notary certify a copy of a transcript?

question answer Yes, the State of Alabama allows copy certification by notaries public. However, please check with the receiving foreign school / agency if they will accept a notarized copy. Many foreign schools require an original transcript signed by the school principal or registrar.

In case a notarized copy is acceptable, the notary should use the following notarial certificate (The Alabama Secretary of State's Handbook for Notaries Public):

Copy certification:

State of Alabama )

) ss.:

County of _________ )

I, (name of the notary) , a Notary Public, do hereby certify that on the ___ day of __________ 20 ___ I personally made the above /attached copy of (description of the document) from the original, and that it is a true, exact, complete and unaltered copy.

Given under my hand this _____ day of ____________, 20____.

(Notary Signature) [Notary stamp]

[Notary's name] Date:

Notary Public, State of Alabama

Alabama Apostille Services

Q: Can Alabama notaries attest to copies of the documents?

Yes. Special rules/restrictions: A Notary may not certify a copy of a vital record or other document that can be certified by a public records office (Notaries Public: The Handbook)

Q: Can a remotely notarized document be apostilled in Alabama?

No. For notarized documents, the State of Alabama requires the original signatures of the signer and the notary.

Q: Does the State of Alabama issue electronic apostilles?

No. The State of Alabama issues paper apostilles only.

Q: Are Alabama apostilles issued for documents in foreign languages?

Yes , if the document is accompanied by a notarized English translation. Here is a sample Translator's Affidavit: {loadposition translator's affidavit}

Q: Can an Alabama apostille be verified?

No. The State of Alabama does not offer online verification of apostilles / certifications. Questions concerning the validity of apostilles or certifications may be directed to the Alabama Secretary of State.

Q: Can an Alabama apostille be rejected by a foreign country because it is a separate page (not a stamp), or because it is stapled to the document?

No. According to the Hague Convention Apostille brochure called "The ABCs of Apostilles from HCCH" , "An Apostille must be placed directly on the public document or on a separate attached page (called an allonge ). Apostilles may be affixed by various means, including rubber stamps, self-adhesive stickers, impressed seals, etc. If an Apostille is placed on an allonge , the latter can be attached to the underlying document by a variety of means, including glue, grommets, staples, ribbons, wax seals, etc. Failure to affix an Apostille in a particular manner is not a basis for refusing the Apostille."

Alabama apostilles for birth, marriage, and death certificates, divorce records, personal powers of attorney, school diplomas and transcripts, articles of incorporation, certificates of good standing, corporate by-laws, operating agreements, resolutions, corporate powers of attorney, certificates of incumbency, etc.

An Alabama apostille is a seal that will make your Alabama document valid outside the United States.

We provide fast and reliable Alabama apostille services for all kinds of documents, both personal and corporate.

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What does an Alabama apostille look like?

In the State of Alabama, as in all U.S. states, an apostille is a separate page attached to the document by a staple. It is signed by the Secretary of the State (facsimile signature) and has the gold foil seal (Alabama Great Seal).

Alabama apostilles have additional wording: "The attached document has been signed by an Alabama public official. The Apostille certifies the signature of that official and does not certify the content of the public document to which it is attached."

Price, processing time, order form

Alabama apostille: $175

USPS Priority mail (within the U.S.): free

More shipping options in the Order Form

Processing time: 8-10 bus. days + mail

Please complete the Order Form and mail it with your original document(s) to

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Personal documents

Alabama State apostilles: general guidelines, personal documents

The following personal documents are eligible for Alabama apostilles:

How to apostille apostille acceptable Alabama vital records (birth, death, marriage certificates) certified by the current Alabama State Registrar and Director for the Center for Health Statistics. Effective January 1, 2018 the Alabama State Registrar is Nicole Henderson Rushing.

apostille acceptable documents notarized by a notary public qualified in the State of Alabama (powers of attorney, affidavits, copies of IDs, letters, diplomas, transcripts, etc.)

documents signed by a probate judge

documents certified by a circuit clerk

Birth certificates

To be eligible for an Alabama apostille, the birth certificate should be certified by the current Alabama State Registrar and Director for the Center for Health Statistics. Effective January 1, 2018 the Alabama State Registrar is Nicole Henderson Rushing.

By Alabama law, birth certificates are confidential records with restricted access for 125 years from the date of birth.

To obtain a certified copy of the birth certificate, please contact Alabama Center for Health Statistics: Birth Certificates | Alabama Department of Public Health (ADPH) (alabamapublichealth.gov).

Email a copy fo your document for a free evaluation. We will advise if the document is acceptable.

Send the original document to us by mail along with the Order Form and we will be happy to assist you with obtaining an apostille.

Death certificates

icons8 folder 100 To be eligible for an Alabama apostille, the death certificates should be certified by the current Alabama State Registrar and Director for the Center for Health Statistics. Effective January 1, 2018 the Alabama State Registrar is Nicole Henderson Rushing.

By Alabama law, death certificates are confidential records with restricted access for 25 year from the date of death.

To obtain a certified copy of the death certificate, please contact Alabama Center for Health Statistics: Death Certificates | Alabama Department of Public Health (ADPH) (alabamapublichealth.gov)

Email a copy fo your document for a free evaluation. We will advise if the document is acceptable.

Send the original document to us by mail along with the Order Form and we will be happy to assist you with obtaining an apostille.

Marriage and divorce records

Wedding background Alabama marriage and divorce records can be issued either by the state or by the county where the event was recorded.

By Alabama law, marriage and divorce records are unrestricted (public).

We can assist you in obtaining a certified copy of your marriage certificate and having it apostilled. ORDER ONLINE.

We can assist you in obtaining a certified copy of your divorce certificate or divorce judgment, and having it apostilled. ORDER ONLINE.

Email a copy fo your document for a free evaluation. We will advise if the document is acceptable.

Send the original document to us by mail along with the Order Form and we will be happy to assist you with obtaining an apostille.

School diplomas and transcripts

diploma

Documents with the signature of a school official and the school seal applied by the school registrar are not sufficient. Diplomas and transcripts must be notarized by an Alabama Notary Public before the Apostille can be affixed to the document. If the document requires the Certification, it must be notarized and county authenticated before the document can be authenticated for foreign use. Read more about preparing an Alabama transcript for foreign use...

If you are not able to get your school documents notarized by an Alabama notary, we will be able to have your documents (originals or copies) notarized and apostilled in Washington, DC.

Email a copy fo your document for a free evaluation. We will advise if the document is acceptable.

For Alabama apostilles send the original notarized document to us by mail along with the Order Form.

Notarized documents (powers of attorney, affidavits, etc.)

General 6 apostille acceptable Documents notarized by notaries public qualified in the State of Alabma include powers of attorney, affidavits, copies of IDs, letters, diplomas, transcripts, etc

apostille acceptable Copies of vital records (birth, death, marriage certificates), documents issued by Alabama courts (divorce judgments, name change, etc.) cannot be notarized.

The notary must include a Certificate of acknowledgment or Jurat basically of the following form:

CERTIFICATE OF ACKNOWLEDGMENT

State of Alabama )
) ss.:
County of . . . . . . . )

I, ____________________, a Notary Public, hereby certify that ______________ whose name is signed to the foregoing document, and who is known to me, acknowledged before me on this day that, being informed of the contents of the document, he/she executed the same valuntarily on the date the same bears date. Given under my hand this ________ day of _______, 20____.

_______________ [Notary stamp]

Notary Signature

[Notary's name] Date:

Notary Public, State of Alabama

JURAT

State of Alabama )
) ss.:
County of . . . . . . . )

Subscribed and sworn to before me this ........ day of ........, 20 ...... by ______________ (name of pricipal signer)

_______________ [Notary stamp]
Notary Signature

[Notary's name] Date:

Notary Public, State of Alabama

Can an Alabama notary attest to copies of documents?

notary Yes, except for vital records (birth, marriage, death certificates), documents issued by the courts or any other public records office. A copy certification is performed by a notary public to confirm that a reproduction of an original document is true, exact and complete. Such originals might include college degrees, passports and other important one-and-only personal papers which cannot be copy-certified by a public record office.

COPY CERTIFICATION

State of Alabama )
) ss.:
County of . . . . . . . )

I, ______________, a notary public, do certify that, on the ____ day of ________, 20___, I personally made the above/attached copy of _________________ from the original, and that it is a true, excat, complete, and unaltered copy.

_______________ [Notary stamp]
Notary Signature

[Notary's name] Date:

Notary Public, State of Alabama

Are documents in foreign languages acceptable?

For apostille / legalization purposes, all documents in a foreign language must be accompanied by a notarized English translation.

Here is a sample Translator's affidavit:

Translator's affidavit:

(This is a sworn notarized statement made by the translator confirming that the translation of the document in a foreign language is complete and accurate)

I, ________________ (name of the translator), hereby confirm that I am fluent in English and _____________ (foreign language in which the document is written), and that I have translated the following document which is attached to this Affidavit:

______________________________ ( Description of document: (title or type, document date, number of pages)

I further confirm that, to the best of my knowledge, this translation is a true and accurate translation into English of the attached document written in ______________

(Signature of the Translator)

(Print name)

=======

State of __________ )

) ss.:

County of _________ )

Subscribed and sworn to before me this _____ day of ____________, 20____ by _________________ (name of Translator).

___________________ [Notary stamp]

Notary Signature

[Notary's name] Date:

Notary Public

General guidelines: what corporate documents qualify for Alabama apostilles?

The following corporate documents are eligible for Alabama apostilles:

005 apostille acceptable incorporation and registration documents, certificates of amendment, certified by the current Alabama Secretary of State, certificates of good standing / status

apostille acceptable documents notarized by a notary public qualified in the State of Alabama (corporate powers of attorney, affidavits, incumbency certificates, copies of company resolutions, by-laws, operating agreements, contracts, etc)

Alabama certificates of incorporation and articles of organization

Alabama Certificate of Incorporation (or Articles of Organization, in case your company is an Alabama LLC) is the document that you filed with the Alabama Secretary of State when your company was incorporated / organized. This document confirms that your company was registered as a legal entity, it does not show your present active status (for this purpose you will need a certificate of existence (also called "a certificate of good standing" or "a certificate of status").

For apostille or legalization purposes, you will need a certified copy issued by Alabama Secretary of State. Notarized copies are not acceptable.

Order online a certified copy of your company's Alabama Certificate of Incorporation or Articles of Organization with a Hague apostille. The price for the retrieval and an apostille is $325, processing time: 2-3 weeks.

Alabama certificate of good standing /certificate of status

A Certificate of Existence (also called a Certificate of Good Standing or Certificate of Status) will confirm that a company is active in the State of Alabama at the present time.

Order online a certified copy of your company's Alabama Certificate of Existence with a Hague apostille. The price for the retrieval and an apostille is $325, processing time: 2-3 weeks.

Corporate by-laws and LLC operating agreements

bylaws how to apostille The original corporate By-laws and Operaling Agreements are kept in the company's files.

To have these documents apostilled, make a copy and attach an affidavit confirming that the attached document is a true and correct copy of the Company's Bylaws / Operating Agreement. The affidavit should be signed by the Company's officer and properly notarized.

Notarized documents (powers of attorney, affidavits, company resolutions, etc.)

General 6 apostille acceptable Documents notarized by notaries public qualified in the State of Alabma include corporate powers of attorney, affidavits, certificates of incumbecy, letters, etc

apostille acceptable Copies of certificates of incorporation or articles of organization cannot be notarized. Certified copies are issued only by the Alabama Secretary of State.

The notary must include a Certificate of acknowledgment or Jurat basically of the following form:

CERTIFICATE OF ACKNOWLEDGMENT

State of Alabama )
) ss.:
County of . . . . . . . )

_______________ [Notary stamp]

Notary Signature

[Notary's name] Date:

Notary Public, State of Alabama

JURAT

State of Alabama )
) ss.:
County of . . . . . . . )

Subscribed and sworn to before me this ........ day of ........, 20 ...... by ______________ (name of pricipal signer)

_______________ [Notary stamp]
Notary Signature

[Notary's name] Date:

Notary Public, State of Alabama

Can an Alabama notary attest to copies of corporate documents?

notary Yes, except for for documents that are issued by a public records office (e.g. Alabama Secretary of State). A copy certification is performed by a notary public to confirm that a reproduction of an original document is true, exact and complete. Such originals might include copies of resolutions, by-laws, operating agreements, board of directors decisions, etc., which cannot be copy-certified by a public record office.

Documents issued by the Office of the Secretary of State (Certificates of Incorporation, Articles of Organization, Amendment, Dissolution, etc.), Certificates of Good Standing cannot be copy-certified.

COPY CERTIFICATION

State of Alabama )
) ss.:
County of . . . . . . . )

_______________ [Notary stamp]
Notary Signature

[Notary's name] Date:

Notary Public, State of Alabama

What does a "proper notarization" mean in the State of Alabama?

All notarized documents must contalin the notarial statement, either the acknowledgment or jurat.

Certificate of Acknowledgment:

(for personal powers of attorney, affidavits, statements, letters, consents, copies of diplomas and transcripts signed by school officials, etc.)

State of Alabama )

) ss.:

County of _________ )

I, ___________________, a Notary Public, hereby certify that ________________ whose name is signed to the foregoing document, and who is known to me, acknowledged before me on this day that, being informed of the contents of the document, he/she executed the same volutarily on the date the same bears date.

Given under my hand this _____ day of ____________, 20____.

___________________ [Notary stamp]

Notary Signature

[Notary's name] Date:

Notary Public, State of Alabama

Copy certification:

(for certifying copies of passports, IDs, driver licenses, transcripts, diplomas and other personal documents)

IMPORTANT! Copies of vital records (birth, death, marriage certificates, divorce judgments) cannot be certified by a notary public.

State of Alabama )

) ss.:

County of _________ )

I, ___________________, a Notary Public, do hereby certify that on the ____ day of ___________ 20 ____ I personally made the above /attached copy of __________________ from the original, and that it is a true, exact, complete and unaltered copy.

Given under my hand this _____ day of ____________, 20____.

___________________ [Notary stamp]

Notary Signature

[Notary's name] Date:

Notary Public, State of Alabama

Jurat:

(for personal powers of attorney, affidavits, statements, letters, consents, copies of diplomas and transcripts signed by school officials, etc.)

State of Alabama )

) ss.:

County of _________ )

Subscribed and sworn to before me this _____ day of ____________, 20____ by _________________ (name of principal signer).

___________________ [Notary stamp]

Notary Signature

[Notary's name] Date:

Notary Public, State of Alabama

Corporate acknowledgment:

(for corporate powers of attorney, resolutions, agreements, incumbency certificates, affidavits, authorizations, etc.)

State of Alabama )

) ss.:

County of _________ )

I, ___________________, a Notary Public in and for said county in the said state, hereby certify that ________________ whose name as _______________ [president, vice president, etc] of ________________________ [name of the company] is signed to the foregoing document, and who is known to me, acknowledged before me on this day that, being informed of the contents of the instrument, he/she, as such officer and with full authority, executed the same volutarily for and as the act of said [company, corporation].

Given under my hand this _____ day of ____________, 20____.

___________________ [Notary stamp]

Notary Signature

[Notary's name] Date:

Notary Public, State of Alabama

Can Alabama notaries attest to copies of the documents?

Yes.

Special rules/restrictions: A Notary may not certify a copy of a vital record or other document that can be certified by a public records office (Notaries Public: The Handbook)

Can a remotely notarized document be apostilled in Alabama?

No. For notarized documents, the State of Alabama requires the original signatures of the signer and the notary.

Does the State of Alabama issue electronic apostilles?

No. The State of Alabama issues paper apostilles only.

Are Alabama apostilles issued for documents in foreign languages?

Yes, if the document is accompanied by a notarized English translation. Here is a sample Translator's Affidavit:

Translator's affidavit:

(This is a sworn notarized statement made by the translator confirming that the translation of the document in a foreign language is complete and accurate)

______________________________ ( Description of document: (title or type, document date, number of pages)

I further confirm that, to the best of my knowledge, this translation is a true and accurate translation into English of the attached document written in ______________

(Signature of the Translator)

(Print name)

=======

State of __________ )

) ss.:

County of _________ )

Subscribed and sworn to before me this _____ day of ____________, 20____ by _________________ (name of Translator).

___________________ [Notary stamp]

Notary Signature

[Notary's name] Date:

Notary Public

Can an Alabama apostille be verified?

No. The State of Alabama does not offer online verification of apostilles / certifications.

Questions concerning the validity of apostilles or certifications may be directed to the Alabama Secretary of State.

Can an Alabama apostille be rejected by a foreign country because it is a separate page (not a stamp), or because it is stapled to the document?

No. According to the Hague Convention Apostille brochure called "The ABCs of Apostilles from HCCH",

"An Apostille must be placed directly on the public document or on a separate attached page (called an allonge). Apostilles may be affixed by various means, including rubber stamps, self-adhesive stickers, impressed seals, etc.

If an Apostille is placed on an allonge, the latter can be attached to the underlying document by a variety of means, including glue, grommets, staples, ribbons, wax seals, etc.

Failure to affix an Apostille in a particular manner is not a basis for refusing the Apostille."

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How do you prepare an Alabama high school, college, university transcript for an apostille?

Other acceptable notarial certificates:

Can a notary certify a copy of a transcript?

Alabama marriage certificate with Hague apostille: order online

Hague apostille or embassy legalization?

* An apostille is an official certificate issued by the government on the state or federal level that makes a document from the United States acceptable in other countries that joined the Hague Apostille Convention.

In the State of Alabama, as in all states of the United States of America, an apostille is not a stamp. It is a separate page attached to the document.

** Countries that did not join the Hague Apostille Convention require that U.S. documents intended for use in these countries are legalized by their embassies / consulates.

Marriage certificate details:

Scanned copies by email:

Shipping instructions:

USPS Priority Mail (within the U.S.): free

FedEx (U.S., 2nd day): $20

FedEx (U.S., standard overnight): $30

FedEx (International): $75 (except Eastern Europe, South America, Africa)

FedEx (International): $115 (Eastern Europe, South America, Africa)

Contact information:

Order summary:

Alabama divorce record with Hague apostille: order online

Hague apostille of embassy legalization?

* An apostille is an official certificate issued by the government on the state or federal level that makes a document from the United States acceptable in other countries that joined the Hague Apostille Convention.

In the State of Alabama, as in all states of the United States of America, an apostille is not a stamp. It is a separate page attached to the document.

** Countries that did not join the Hague Apostille Convention require that U.S. documents intended for use in these countries are legalized by their embassies / consulates.

Divorce details:

Scanned copies by email:

Shipping instructions:

USPS Priority Mail (within the U.S.): free

FedEx (U.S., 2nd day): $20

FedEx (U.S., standard overnight): $30

FedEx (International): $75 (except Eastern Europe, South America, Africa)

FedEx (International): $115 (Eastern Europe, South America, Africa)

Contact information:

Order summary:

Alabama corporate registration documents with Hague apostilles: order online

Hague apostille of embassy legalization?

* An apostille is an official certificate issued by the government on the state or federal level that makes a document from the United States acceptable in other countries that joined the Hague Apostille Convention.

In the State of Alabama, as in all states of the United States of America, an apostille is not a stamp. It is a separate page attached to the document.

** Countries that did not join the Hague Apostille Convention require that U.S. documents intended for use in these countries are legalized by their embassies / consulates.

What document(s) do you need?

Scanned copies by email:

Shipping instructions:

We ship to third parties.

We always email the tracking number so that you can watch for the package.

Upon request we will email scanned copies of the apostilled document(s)

Contact information:

Order summary:

Alabama Apostille Services

Free document evaluation

Alabama State apostilles: general guidelines, personal documents

Birth certificates

Death certificates

Marriage and divorce records

School diplomas and transcripts

Notarized documents (powers of attorney, affidavits, etc.)

Can an Alabama notary attest to copies of documents?

Are documents in foreign languages acceptable?

General guidelines: what corporate documents qualify for Alabama apostilles?

Alabama certificates of incorporation and articles of organization

Alabama certificate of good standing /certificate of status

Corporate by-laws and LLC operating agreements

Notarized documents (powers of attorney, affidavits, company resolutions, etc.)

Can an Alabama notary attest to copies of corporate documents?

What does a "proper notarization" mean in the State of Alabama?

Can Alabama notaries attest to copies of the documents?

Can a remotely notarized document be apostilled in Alabama?

Does the State of Alabama issue electronic apostilles?

Are Alabama apostilles issued for documents in foreign languages?

Can an Alabama apostille be verified?

Can an Alabama apostille be rejected by a foreign country because it is a separate page (not a stamp), or because it is stapled to the document?

Foreign Documents Express customer reviews

Foreign Documents Express

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