The original corporate resolution, minutes, ledgers, bylaws, operating agreements and other internal company documents are usually kept in the corporate book in the main office of the company. If you need to present a copy of an internal corporate document in a foreign country for opening a representative office, setting up a branch or for any other business purpose, we will be happy to assist you!
Corporate secretary or other corporate officers have the authority to make a copy of any corporate document including corporate resolutions, minutes, bylaws, operating agreements, etc., and attest that this copy is a true and correct copy of the original document adopted by the company.
For legalization we will need a copy of the the document (resolution, minutes, deger, bylaws, operating agreement, etc.) accompanied by an original notarized affidavit signed by an officer of the company confirming that the attached copy is a true copy of the original document.
Here is a sample affidavit that your corporate officer can sign, attesting that the attached copy is a true, complete and correct copy of the document. This is just a sample. You or your company's attorney can prepare a different affidavit. This affidavit contains the required notarial statement. This affidavit can be used for copies of other corporate documents, e.g. bylaws, minutes, corporate ledger, shareholders list. etc. Please note, however, that this affidavit cannot be used for powers of attorney, authorizations, certificates of incumbency, these documents must be original. This affidavit cannot be used for copies of certificate of incorporation, amendment, dissolution. These documents should be certified copies issued by the Office of the Secretary of State. Please contact us with any questions concerning the legalzation of corporate documents. We will be happy to answer!
Remotely notarized affidavits cannot be apostilled because the original signatures of both the signer and the notary are required for apostille purposes.
New York apostille: price, processing time, order form
New York apostille: $175
Processing time: currently 1-1,5 weeks + mail
Please complete the Order Form and mail it with your original document(s) to
If you are sending your document(s) from a foreign country, please use FedEx, DHL or TNT, and email the tracking number so that we can watch for your package.
No hidden fees.
Our guarantee: If we are unable to get your documents apostilled or legalized, we issue a 100% refund, we do not keep any service fees.
Free document evaluation
Want to double check? Email a copy of your notarized document for a free evaluation
For apostille purposes the contents of the document is not important. What's important is the notarization: we will check if the notary is in good standing and if the notarization has all required elements (venue, jurat, acknowledgment, etc.)
What does a New York apostille look like?
If there are no officers of the company physically present in the United States
If you are not able to provide a notarized affidavit signed by an officer of the company, we can have your document(s) notarized and apostilled in Washington DC.
You can either send the original document(s) to us by mail or order DC apostilles for copies of your document online
Frequently asked questions about New York apostilles for corporate resolutions, minutes, ledgers and other notarized documents
Are electronically notarized documents eligible for apostilles?
No. The State of New York does not apostille remotely (electronically) notarized documents. The signatures of the signer and the notary must be original.
Is it possible to check if the notary public who notarized the document is in good standing?
Yes. Here is the link to the website of the New York Secretary of State where you can check the notary (external link).
What if there are no company officers present in the United States?
If you are not able to provide a notarized affidavit signed by an officer of the company, we can have your document(s) notarized and apostilled in Washington DC.
You can either send the original document(s) to us by mail or order DC apostilles for copies of your document online.
