New York Certificate of Incumbency apostille
New York State Apostille Services for Certificates of Incumbency
If your company needs to present a New York Certificate of Incumbency overseas—for confirming corporate officers, directors, or authorized representatives—it must be authenticated with a New York apostille to be legally accepted in countries that are part of the Hague Apostille Convention.
We handle the entire process for you. Our team will review your certificate to ensure it’s properly notarized, provide New York–compliant notary templates if needed, and secure the apostille promptly and correctly. With our expert assistance, your Certificate of Incumbency will be ready for international use—quickly, smoothly, and without unnecessary delays.
Have multiple documents from different states? No need to search each state.New York apostille requirements for Certificates of Incumbency
If your company needs a Certificate of Incumbency for use abroad, follow these general guidelines to ensure it is eligible for a New York apostille. Following these steps helps ensure that your Certificate of Incumbency will be recognized in countries that are part of the Hague Apostille Convention.
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Notarization: The certificate can be a notarized original or signed and notarized electronically/remotely.
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Date: The document must include the date it was signed.
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Multiple Signers: If more than one officer signs, the notary must specify whose signature is being notarized.
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Completeness: There should be no corrections, omissions, or blank spaces.
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Language: The certificate may be prepared in a foreign language, and no translation is required; however, the notary’s statement must be in English.
Remotely notarized documents have specific requirements. Read more about the apostille requirements for notarized documents (including the requirements for remote notarization) in the State of New York.....
We recommend that you email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly, if the notary is active, and if the document is eligible for an apostille / legalization.
What does a "proper notarization" mean?
Please note that for apostille purposes the contents of the document is not important. What is important is the way the document is notarized. We will check if the notary public who notarized your power of attoney, authorization, affidavit or consent is active (in good standing) and whether the document was notarized properly.
Make sure the notary follows the requirements:
The signature of the notary public must exactly match the sample signature filed with the office of the County Clerk in the county where the notary public is qualified. This is important because if the notary's signature on the document does not match the sample signature on file with the County Clerk's office, the document will be rejected.
The notary's stamp must indicate the notary's name, license number, the name of the county where the notary is qualified, and the expiration date of the notary's license. If the notary does not have an ink stamp, the above information must be printed or typed in black ink.
The notary must include a Certificate of acknowledgment basically of the following form:
New York Certificate of Acknowledgment:
(for personal and corporate powers of attorney, letters, consents, copies of diplomas and transcripts signed by school officials, etc.)
State of New York )
County of _________ )
On the . . . . . . day of . . . . . . in the year 20 . . . . before me, the undersigned, personally appeared . . . . . ., personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies),
_______________ [Notary stamp]
Notary Signature
There are specific requirements for remotely notarized documents. . Read more about the apostille requirements for notarized documents (including the requirements for remote notarization) in the State of New York....
Get a New York apostille
Send the original notarized Certificate of Incumbency with the Order Form by mail and we will be happy to assist you with obtaining a New York apostille.
In the State of New York, as in all U.S. states, an apostille is a separate page attached to the document by an eyelet. It is signed by a Deputy Secretary of State (facsimile signature) and has a blue Seal of the Department of State of the State of New York.
New York apostille: $175
Processing time: app. 5 bus. days + mail
Please complete the Order Form and mail it with your original document(s) to
If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.
No hidden fees.
Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.
Free document evaluation
Want to double check before shipping your document? Email a copy for a free evaluation.
