New York passort, ID apostille
New York Apostilles for Copies of Passports and IDs
Need to use a copy of your passport or ID abroad? For immigration, banking, travel, or other official purposes, foreign authorities often require an apostilled copy of your passport or ID.
In New York, notaries cannot certify copies of passports or IDs themselves. Instead, the notary can witness and notarize your statement confirming that the copy is yours. Once notarized, the document can go through the county and state steps to receive an apostille.
Fast, reliable, and stress-free—let us prepare your passport or ID copy for international use so it’s accepted without problems.
Have multiple documents from different states? No need to search each state.New York apostille requirements for copies of passports and IDs
How to prepare a copy of your passport, New York State driver license or ID for foreign use?
In order to have a copy of your passport or ID legalized by an apostille or foreign embassy, follow the following steps:
Make a copy of your document.
On the copy write
"I, ..... [your name], hereby confirm that this is a true, correct and complete photocopy of my original .... [description of the document]" Date: ....
Sign in front of a notary public, make sure the notary follows the requirements (see below)
Submit the notarized copy of your document for an apostille along with the Order Form by mail.
Here’s what you need to know:
In New York, notaries are not permitted by law to certify copies of documents. For example, a notary cannot write ‘This is a true copy of the passport’ and then sign and stamp it. A notary may only notarize the signature of the passport or ID holder.Documents can be originally notarized or signed and notarized electronically / remotely. For electronic notarial acts performed remotely, the following statement must be added to the acknowledgment or jurat: “This electronic notarial act involved a remote online appearance involving the use of communication technology.”
For apostille purposes, the remote notarization must be accompanied by the original Certificate of Authenticity.
We recommend that you email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly, if the notary is active, and if the document is eligible for an apostille / legalization.
What does a "proper notarization" mean?
Please note that for apostille purposes the contents of the document is not important. What is important is the way the document is notarized. We will check if the notary public who notarized your power of attoney, authorization, affidavit or consent is active (in good standing) and whether the document was notarized properly.
Make sure the notary follows the requirements:
The signature of the notary public must exactly match the sample signature filed with the office of the County Clerk in the county where the notary public is qualified. This is important because if the notary's signature on the document does not match the sample signature on file with the County Clerk's office, the document will be rejected.
The notary's stamp must indicate the notary's name, license number, the name of the county where the notary is qualified, and the expiration date of the notary's license. If the notary does not have an ink stamp, the above information must be printed or typed in black ink.
The notary must include either Certificate of acknowledgment or a Jurat basically of the following form:
New York Certificate of Acknowledgment:
(for personal and corporate powers of attorney, letters, consents, copies of diplomas and transcripts signed by school officials, etc.)
State of New York )
County of _________ )
On the . . . . . . day of . . . . . . in the year 20 . . . . before me, the undersigned, personally appeared . . . . . ., personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies),
_______________ [Notary stamp]
Notary Signature
New York Jurat:
(for affidavits and sworn statements)
State of New York )
County of _________ )
Sworn to and subscribed before me this . . . . . . day of . . . . . . in the year 20 . . by ...... (name of the signer(s)).
_______________ [Notary stamp]
Notary Signature
There are specific requirements for remotely notarized documents. . Read more about the apostille requirements for notarized documents (including the requirements for remote notarization) in the State of New York....
Get a New York apostille
Send the original notarized document and the Order Form by mail and we will be happy to assist you with obtaining a New York apostille.
In the State of New York, as in all U.S. states, an apostille is a separate page attached to the document by an eyelet. It is signed by a Deputy Secretary of State (facsimile signature) and has a blue Seal of the Department of State of the State of New York.
New York apostille: $175
Processing time: app. 5 bus. days + mail
Please complete the Order Form and mail it with your original document(s) to
If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.
No hidden fees.
Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.
Free document evaluation
Want to double check before shipping your document? Email a copy for a free evaluation.
