New York Apostille for Death Certificate. Free Evaluation - New York Apostille Services
 

Most likely, the original New York death certificate you have will qualify for the legalization by an apostille or foreign embassy if it was issued by (a) New York City Department of Health and Mental Hygiene , (b) the New York Department of Health in Albany, or (c) a local registrar. To make sure your document is eligible, please email a copy for a free evaluation. Need to get a certified copy?

What death certificates qualify for apostilles?

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(a) death certificates issued by New York City Department of Health and signed by the current City Registrar Steven P. Schwarts (recent or old, blue or pink, with or without a Letter of exemplification)

(b) death certificates issued by New York City Department of Health and signed by former City Registrar Irene A. Scanlon

(c) death certificates issued by New York State Department of Health and signed by Director of Vital Statistics (former: Peter M. Carucci, present: Thomas L. Heckert, Jr.)

(d) death certificates signed by local registrars. Please note that these documents need to be authenticated by the county first, and some counties require that the certified copy is recent. Email for a free evaluation.

tip 2Notarized copies of death certificates are not acceptable! In fact, New York notaries by law cannot notarize copies of vital records.

tip 2 Copies certified as true copies by the document custodian (you) are not acceptable! You do need the original document.

tip 2 Some foreign countries require that certified copies of death certificates are recent, e.g. were issued within the last six or twelve months.


Prices, processing time, order form

If your document qualifies for the legalization by an apostille or foreign embassy, mail the original to us and we will take care of the legalization.

price 4New York apostille: $175 (USPS Priority within the U.S. is included)
Processing time: currently 3,5-4 weeks + mail
Embassy legalization: $375 (most embassies)
Processing time: depends on the embassy.
FedEx (2nd day): $20; FedEx (standard overnight): $30
FedEx International: $75 (most countries)
FedEx International to Eastern Europe, South America, Africa: $115 
 
Complete the Order form and enclose it with your documents. Our mailing address is
Foreign Documents Express
331 Newman Springs Rd., Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701

What is a "certified copy" of the death certificate?

A certified copy is an official copy of the document issued by a vital records office and guaranteed to be a true and exact copy of the original document kept on file in this office. Upon request, the Vital Records office of the respective Department of Health will issue a certified copy of a vital record. In most cases, certified copies bear the Seal of the Department of Health, the signature of the state official (e.g. the commissioner of Health or the State Registrar) and the statement that the document is in fact a true and correct copy of the original document kept in the files of Vital Records office.

Where do I get a certified copy of the death certificate for death that occurred in Manhattan, Brooklyn, Bronx, Queens, Staten Island?

If the death was registered within the five boroughs of New York City, you first option is to apply in person or mail the request to the New York City Department of Health and Mental Hygiene at 125 Worth Street, New York, NY, 10013.

Your second option is to use a private online service called VitalCheck that is the only agent authorized by the NYC Department of Health and Mental Hygiene to assist you with the retrieval of death certificates. When ordering, you must specify that the purpose of your request is APOSTILLE/AUTHENTICATION. Then, most likely, you will get a certified copy of the death certificate with a Letter of Exemplification. VitalCheck works OK, they also mail documents to foreign countries.

What is a letter of exemplification?

A Letter of exemplification is a page attached to a New York City death certificate. It is hand-signed by a Deputy City Registrar and attests that the attached death certificate is a true copy of the actual record.

tip 2 Exemplification letters can only be attached to the NYC death certificates at the time a certified copy is issued. You cannot request a Letter of exemplification separately.

Is it true that I need an Exemplification letter in order to get a death certificate legalized by an apostille or by a foreign embassy?

No, it is not true. New City death certificates can be apostilled / legalized with or without an Exemplification letter.

tip 2 Aso of now, a Letter of exemplification is not a must for the legalization purposes. If you received the death certificate with a Letter of exemplification, it will be legalized in accordance with the standard procedure, first by the County Clerk's office in New York City, and then by an apostille or foreign certificate / embassy. If however, the death certificate came without a Letter of exemplification, do not despair! A different procedure will be used. Thankfully, there is a court in New York that can authenticate the signature of the City Registrar (present or former) directly, without a Letter of exemplification. After that, the document will be apostilled or legalized by a foreign embassy according to the standard procedure.

tip 2 A few consulates (e.g. the Italian consulate) specifically require that you submit a certified copy of the death death certificate with a Letter of exemplification. Please follow the consulate requirements. However, if a Letter of exemplification is not specifically required (like in 99% of the cases), your document can be apostilled / legalized without it.

Where do I get a certified copy of a death certificate if the death occurred outside New York City?

If the death was registered outside the five bouroughs of New York City, you have three options:

Option 1: You can request a certified copy from the New York State Department of Health in Albany

New York State Department of Health
Vital Records Certification Unit
800 North Pearl Street
Menands, NY 12204

tip 2 Request the expedited processing. Regular processing takes forever (10-12 weeks). For additional $15 you will get a certified copy within two weeks.

Option 2: You can request a certified copy from the local registrar in the county where the death was registered. Please note that these death certificates have to be authenticated on the country level before they are legalized by an apostille.

Option 3: Use a private online service called VitalCheck (www.vitalcheck.com)


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The NYS Secretary of State office does not have over-the-counter service yet. The processing time for New York apostilles is currently between two and three  weeks. 


175 apostille 1All kinds of NY documents.

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Our guarantee: 100% refund if we are not able to apostille your document(s). No service fees. 


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