How do you prepare a Colorado high school, college, university transcript for an apostille?
The transcript must be certified/signed by a school official (principal, registrar, counselor, etc.) The signature of the school official must be original.
Sample certification:
The signature of the school official must be properly notarized by a Colorado notary public. The best notarial certificate would be the "Acknowledgment in Representative Capacity" (Colorado Secretary of State: Notarization Format Examples):
Acknowledgment (representative capacity):
This record was acknowledged before me on _________, 20__, by (name of the school official) as (type of authority, e.g. Principal, Registrar, etc.) of (name of the school)
Other acceptable notarial certificates:
Acknowledgment (individual capacity):
This record was acknowledged before me on _________, 20__, by (name of the school official)
Jurat:
Signed and sworn to before me on _________, 20__, by (name of the school official)
Witnessing or attesting a signature:
Signed before me on _________, 20__, by (name of the school official)
Can a notary certify a copy of a transcript?
Yes, the State of Colorado allows copy certification by notaries public. However, please check with the receiving foreign school / agency if they will accept a notarized copy. Many foreign schools require an original transcript signed by the school principal or registrar.
In case a notarized copy is acceptable, the notary should use the following notarial certificate (Colorado Secretary of State: Notarization Format Examples):
Copy certification:
State of Colorado
County of _________
I certify that this is a true copy of a record in the posession of (owner of the document) .
Dated ________________
