How do you prepare an Ohio high school, college, university transcript for an apostille?

importantThe transcript must be signed by a school official (principal, registrar, counselor, etc.) The signature of the school official must be original.

Sample certification:

This is the original transcript of [ name of the student ].
[ Original signature of the school official ] [ Date ] 

importantThe signature of the school official must be properly notarized by an Ohio notary public. The notary must complete a notarial certificate with all required information. 

The notarial certificate must be in English and include the following:

  • Language to indicate if the act was an acknowledgment or jurat.
  • The state and county venue where the notarization was performed.
  • The date on which the notarial act was performed.
  • The signature of the notary.
  • The notary public’s printed or typed name which can appear below their signature or on their notary stamp.
  • The expiration date of the notary public’s commission, if the notary public is a non-attorney. Attorney notary commissions do not expire. 
  • The notary seal which includes the coat of arms of Ohio within a circle that is at least ¾ of an inch, not larger than one inch, and surrounded by the words “notary public,” “notarial seal,” or words to that effect, and the words “State of Ohio.” The seal can be either a stamp or embosser.

Acceptable notarial certificates:

Acknowledgment certificate:

State of Ohio, County of _________ 
 
The foregoing instrument was acknowledged before me this    (date)   , by   (name of the school official who signed the document)  .
 
  (Signature of Notary Public)   - State of Ohio   [Notary seal]
 
My Commission expires: ____________

Jurat certificate:

State of Ohio, County of _________ 
 
Sworn to or affirmed and subscribed before me by   (name of the school official who signed the document)    on this date of   (date)  .
 
  (Signature of Notary Public)   - State of Ohio   [Notary seal]
 
My Commission expires: ____________

Can an Ohio notary certify a copy of a transcript?

question answerIMPORTANT! Pursuant to Ohio Revised Code 147.141, the notary cannot certify that a document is an original document or a true copy of another record.  (Note: An individual can make a written statement that the document is an original or a true copy and sign that statement. That signature can be notarized).

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