Do you need a Hague apostille for a corporate resolution or minutes notarized in the State of Florida?
Here are the guidelines for preparing a copy of a corporate resolution or minutes for foreign use...
To have these documents apostilled, make a copy and attach an affidavit confirming that the attached document is a true and correct copy of document (resolution, minutes, etc.) (Sample corporate affidavit form). The affidavit should be signed by the Company's officer and properly notarized.
An apostille will authenticate the signature of the Florida notary public who notarized the signature of the company official on the corporate affidavit.
Remotely notarized documents cannot be apostilled. The original signatures of both the signer and the notary are required for apostille purposes.
Please note that, for apostille purposes, in a Spanish document the words "notario publico" are not allowed by most Secretaries of State, including the State of Florida.
In many cases the screening process will allow you to accomplish some of the necessary preparation work which can significantly speed up your apostille / legalization project. Email a copy of your resolution or minutes with a notarized corporate affidavit for a free evaluation.
What does "properly notarized" mean in the State of Florida?
For apostille purposes the contents of the document is not important. What is important is whether the document has been notarized properly.
What does a "proper notarization" mean for the State of Florida?
When notarizing the signature of a corporate officer, the notary should use a Corporate acknowledgment form:
Corporate Acknowledgment:
(for corporate powers of attorney, certificates of incumbency, affidavits, etc.)
The foregoing instrument was acknowledged before me this (numeric date) day of (month), (year), by (name of person) as (type of authority, e.g. officer, trustee, attorney in fact) for (name of party on behalf of whom instrument was executed)
Notary Stamp:
The official stamp of a Florida notary public shall:
1. Be a rubber stamp
2. Include the name of the notary public, the title “Notary Public - State of Florida” The seal shall also include the date of expiration of the commission of the notary public, and the commission number; and
3. An impression-type seal may be used in addition to the rubber stamp seal, but the rubber stamp seal shall be the official seal for use on a paper document.
The notary can also use Acknowledgment or Jurat usually used for individual powers of attorney. It is acceptable:
Acknowledgment:
(for personal powers of attorney, affidavits, statements, letters, consents, copies of diplomas and transcripts signed by school officials, etc.)
Jurat:
(for personal powers of attorney, affidavits, statements, letters, consents, copies of diplomas and transcripts signed by school officials, etc.)
If your document meets the notarization requirements, send the original notarized document and the completed Order form to us by mail.
In the State of Florida, as in all U.S. states, an apostille is a separate page attached to the document by a staple. It is signed by the Secretary of State (facsimile signature) and has the Great Seal of the State of Florida.
Florida apostille: $175
Processing time: 4-6 bus. days + mail
Please complete the Order Form and mail it with your original document(s) to
If you are sending your document(s) from a foreign country, please use FedEx, DHL or TNT, and email the tracking number so that we can watch for your package.
No hidden fees.
Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.
