Apostille for New York Birth Certificate - Foreign Documents Express - New York Apostille Services
 

175 apostille 1All kinds of documents.

Free document evaluation.

Our guarantee: 100% refund if we are not able to apostille your document(s). No service fees. 

We process documents for all countries. 

We process documents from all 50 U.S. States (apostilles and certifications), the U.S. Department of State in Washington DC (federal apostilles and certifications), and all foreign embassies/consulates.

Apostilles50states

Foreign Documents Express is a registered service provider with the Secretary of State - authentications, Hague apostilles, and certification.

Our mailing address is

Foreign Documents Express
331 Newman Springs Rd., Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701

Phone: (646) 267-1140

Fax: (800) 905-0421

We accept all major credit and debit cards. We also accept checks (including personal checks), money orders, PayPal, MoneyGram, Western Union, bank transfers, and Zelle (646) 267-1140.

Major credit cards accepted

paypal

western union

You can call us at (646) 267-1140 with any questions about apostille process. We are available Monday - Sunday, 9 a.m. to 9 p.m. to answer your questions. You can also fax or email copies of your documents for a free evaluation. We will advise if your documents qualify for apostilles and, if not, what steps need to be taken.

Processing times differ depending on nature of your documents. In each case will provide the time estimate, and will do our best to meet the deadline.

Delivery by USPS Priority mail (within the U.S.) is included in the price. FedEx (2nd day, within the U.S.): $20, FedEx (standard overnight): $30. We ship internationally. FedEx International to most countries is $75 (FedEx to Eastern Europe and South America is $115).

Apostilles and embassy legalization procedures are not complicated if you entrust your documents to legalization experts who know the requirements of U.S. apostille agencies, foreign consulates and embassies and the requirements of the receiving organizations in foreign countries.

Apostilles and embassy legalization services for birth certificates issued in Manhattan, Brooklyn, Bronx, Queens, and Staten Island, short form, long form, with or without exemplification letters, old and receintly issued. No exemplification letter is required if the birth certificate is signed by one of the following registrars: STEVEN P. SCHWARTZ, IRENE A. SCANLON, EARLENE PRICE,  IRWING MELLON.


  1. Short form birth certificates
  2. Long form birth certificates
  3. Exemplification letters

Manhattan, Brooklyn, Bronx, Queens, Staten Island birth certificates

NYC birth certificate short Gretchen Van Wye

Short form birth certificates are known sometimes as computer certifications. Limited information is taken from the original birth record (the long form) and stored in the database that can be accessed quickly when the birth certificates are needed in a short amount of time. Whereas the long form is a copy of the actual birth certificate, a short form is a document that certifies the existence of such certificate, and is usually titled a "Certification of Birth" or "Certificate of Birth Registration". Short form birth certificates include the child's full name, sex, date and place of birth, and the parents' names.

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Long form birth certificate are acceptable for New York apostilles if they are signed by one of the following regisrars:
* STEVEN P. SCHWARTZ
* IRENE A. SCANLON
* EARLENE PRICE
* IRWING MELLON
 
No exemplification letter is required for apostille / embassy legalization purposes.
 
IMPORTANT 2Effective September 1, 2018, New York City Department of Health and Mental Hygiene has a new City Registrar. The name of the new City Registrar is Gretchen Van Wye, Ph. D. 
  • If your certificate has two signatures, Steven P. Schwartz and Gretchen Van Wye, Ph.D., it is eligible for an apostille / embassy legalization, as the signature of Steven P. Schwartz can be authenticated directly.
  • If your certificate has only one signature of Gretchen Van Wye, Ph.D., it is not eligible for an apostille / embassy legalization.  

Manhattan, Brooklyn, Bronx, Queens, Staten Island birth certificates

new york birth certificate long schwarz

Long form birth certificates, also known as certified photocopies, or vault copies, are exact photocopies of the original birth record that was prepared by the hospital or attending physician at the time of the child's birth. The long form usually includes parents' information (address of residence, race, birth place, date of birth, etc.), additional information on the child's birthplace, and the information on the doctor(s) that assisted in the birth of the child.

tip 2

Long form birth certificate are acceptable for New York apostilles if they are signed by one of the following regisrars:
* STEVEN P. SCHWARTZ
* IRENE A. SCANLON
* EARLENE PRICE
* IRWING MELLON
 
No exemplification letter is required for apostille / embassy legalization purposes.
 
tip 2For most purposes, either short or long form birth certificate will be sufficient. However, sometimes the receiving foreign authorities specifically require  long form birth certificates.
 
IMPORTANT 2
Effective September 1, 2018, New York City Department of Health and Mental Hygiene has a new City Registrar. The name of the new City Registrar is Gretchen Van Wye, Ph.D. 
  • If your certificate has two signatures, Steven P. Schwartz and Gretchen Van Wye, Ph.D., it is eligible for an apostille / embassy legalization, as the signature of Steven P. Schwartz can be authenticated directly.
  • If your long form certificate has only one signature of Gretchen Van Wye, Ph.D., it cannot be apostilled without a Letter of exemplification. Please order a new certificate with a Letter of exemplification through www.vitalchek.com.  

Exemplification letter. Is it required for getting an apostille?

new york birth certificate exemplification letterA Letter of exemplification is a page attached to a New York City long form birth certificate. It is hand-signed by a Deputy City Registrar and attests that the attached birth certificate is a true copy of the actual record.

tip 2Exemplification letters can only be attached to the NYC long form birth certificates at the time a certified copy is issued. You cannot request a Letter of exemplification separately.

tip 2

A Letter of Exemplification is not required if the birth certificate is signed by one of the following regisrars:

* STEVEN P. SCHWARTZ
* IRENE A. SCANLON
* EARLENE PRICE
* IRWING MELLON

tip 2

A few consulates specifically require that you submit a long form birth certificate with a Letter of exemplification. Please follow the consulate requirements. However, if a Letter of exemplification is not specifically required (like in 99% of the cases), your birth certificate can be apostilled / legalized without it.


 

New York apostille / legalization: price, processing time, order form:

 

price 4

New York apostille: $175 (USPS Priority mail within the U.S. is included)
Processing time: currently app. 3 weeks + mail
Embassy legalization: $375 (most embassies)
Processing time: depends on the embassy
Shipment: 
USPS Priority mail within the U.S.: free
FedEx (U.S., 2nd day): $20 
FedEx (U.S., standard overnight): $30
FedEx International: $75 (most countries); FedEx International to Eastern Europe, South America, Africa: $115 
 
order form 3

New York Apostille / Embassy Legalization Order Form (PDF file)

Complete the Order form and enclose it with your documents. Our mailing address is

Foreign Documents Express
331 Newman Springs Rd. Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701 

Please email the tracking number so that we could watch for your package. If you are mailing from a foreign country, please use FedEx or DHL.

Short form birth certificates eligible for apostilles / legalization

Long form birth certificates eligible for apostilles / legalization

Frequently Asked Questions

Old birth certificates. Are they acceptable for NY apostilles?

birth certificate new york old acceptable for Apostille

Old birth certificates, both short and long form, are acceptable for New York apostilles if they are signed by one of the following regisrars: STEVEN P. SCHWARTZ * IRENE A. SCANLON * EARLENE PRICE * IRWING MELLON 

Depending on the year when the certificate was issued, it can be blue, green, yellow, pink or white in color. The color and the year of issue do not matter. Please check the name of the City Registrar. If it is one of the names listed above, your birth certificate is acceptable.

Not sure? Please email a copy of your birth certificate for a free evaluation.

tip 2Some foreign countries require that certified copies of birth certificates are recent, e.g. were issued within the last six or twelve months. Always follow the requirements of the country of intended use.

Where do I get a certified copy of the birth certificate if the child was born in Manhattan, Brooklyn, Bronx, Queens, Staten Island?

Where do I get a certified copy of the birth certificate if the child was born in Manhattan, Brooklyn, Bronx, Queens, Staten Island?

If you were born within the five boroughs of New York City, your first option is to apply in person or mail the request to the New York City Department of Health and Mental Hygiene at 125 Worth Street, New York, NY, 10013.

tip 2You will not be able to get a long form birth certificate over the counter. It will be mailed to you within two-three weeks. Short form birth certificates can be obtained over the counter.

Your second option is to use a private online service called VitalCheck.com that is the only agent authorized by the NYC Department of Health and Mental Hygiene to assist you with the retrieval of your birth certificate. When ordering, you must specify that the purpose of your request is APOSTILLE/AUTHENTICATION. Then, most likely, you will get your birth certificate with a Letter of Exemplification. VitalCheck works OK, they also mail documents to foreign countries.

Where do I get a certified copy of the birth certificate if the child was born outside New York City?

If you were born in the State of New York, outside the five boroughs on New York City, then your birth record will be on file in two places: (a) with the local city/town/county registrar and (b) in the Vital Records Bureau of the New York State Department of Health in Albany. 

Can a notarized copy of the birth certificate be apostilled?

Notarized copies of birth certificates are not acceptable! In fact, New York notaries by law cannot notarize copies of vital records.

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Some foreign countries require that your birth certificate is recent, e.g. is no older that six or twelve months. For apostille purposes, the year of issue does not matter, however, please check with the country of intended use if a recently issued birth certificate is required.

tip 2Notarized copies of birth certificates are not acceptable! In fact, New York notaries by law cannot notarize copies of vital records.

tip 2 Copies certified as true copies by the document custodian (you) are not acceptable! You do need the original document.