Arizona notary forms
Arizona apostille requirements for notarized documents are strict!
When documents from Arizona are intended for international use, they must be correctly notarized before an apostille can be issued. A commissioned Arizona notary public must complete the notarial certificate with the proper seal and signature. Any mistakes in this step may prevent the Arizona Secretary of State from granting the apostille.
Common documents such as powers of attorney, sworn statements, corporate records, and personal documents must first meet Arizona’s notarial standards before they can be certified for use abroad. Proper notarization ensures the document will be accepted in Hague Convention countries without legal obstacles.
Have multiple documents from different states? No need to search each state.Acceptable notarial certificates...
Certificate of Acknowledgment:
(for personal and corporate powers of attorney, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)
Jurat:
(for sworn statements, affidavits, etc.)
State of Arizona )
County of . . . . . . . )
Subscribed and sworn to before me this ........ day of ........, 20 ...... by _______________________ (name of the signer)
Copy Certification:
(for certifying copies of passports, IDs, driver licenses, transcripts, diplomas and copies of other personal and corporate documents)
IMPORTANT! Copies of vital records (birth, death, marriage certificates, divorce judgments) cannot be certified by a notary public.
State of Arizona )
County of . . . . . . . )
I, _____________, a notary public, do certify that, on the __ day of _________, 20__, I personally made the above/attached copy of ______________ [Document Title] from the original, and it is a true, exact, complete, and unaltered copy.
Notarial Errors:
NOTARIZATION WITHOUT USING A NOTARY SEAL. A notary who does not place his or her notary seal on a document has performed an incomplete notarization. Arizona law requires that the seal be placed on each notarization.
Using the seal multiple time on the page with one notarial certificate. Notary must only affix Notary Seal one time next to the notarial certificate.
NOTARIAL LANGUAGE IS MISSING. A notary who notarizes a document without notarial language (Acknowledgment, Jurat or Copy Certification) has performed an incomplete notarization.
MISSING VENUE: The notarial certificate must list the State and County of where the notarization took place.
MISSING WORDS: My Commission Expires ________" under the Notary's signature. As of July 2022, per Statute A.R.S. 41-264 (A)(5) Notarial certificate must include "My Commission Expires ________" Including these words on the notary stamp is not sufficient!
MISSING WORDS: "This remote online notarization involved the use of communication technology" on remotely notarized documents.
A DOCUMENT THAT CONTAINS BLANK SPACES IS IMPROPERLY NOTARIZED. A jurat cannot be performed on a document that contains blank spaces or that is incomplete. There is no such limitation when performing acknowledgments, although the Secretary of State’s office recommends that a notary public not notarize a document containing obvious blank spaces.
A VITAL RECORD (BIRTH, DEATH, MARRIAGE CERTIFICATE) NOTARIZED AS A COPY USING A COPY CERTIFICATION STATEMENT.
A COURT DOCUMENT (E.G. DIVORCE CERTIFICATE) NOTARIZED AS A COPY USING A COPY CERTIFICATION STATEMENT.
A COPY OF CERTIFICATE OF NATURALIZATION NOTARIZED AS A COPY USING A COPY CERTIFICATION STATEMENT.
Notary Seal:
A valid notary seal must:
- Be a rubber stamp.
- Have dark ink. These colors include black, dark blue, dark purple, dark green or dark brown. Red ink or ink not viewable on all copy or fax machines is unacceptable.
- Not be larger than 1 1/2 inches high and 2 1/2 inches wide or 1 1/2 inches round.
- Contain the words “Notary Public.”
- Contain the notary public’s name as listed on his or her commission certificate.
- Contain the Arizona county in which the notary public was commissioned, listed on the commission certificate.
- Contain notary public’s current commission expiration date.
- Contain the Great Seal of Arizona [A.R.S. § 41-266(B)].
- Contain the notary public’s commission number.
